Understanding the purpose of document management and the benefits to the business.
Understanding the roles and responsibilities of document control / technical administration within the technical environment
Understanding where document management aligns with the Quality assurance work process.
Design Data Management - can demonstrate practical management of design deliverables in accordance with corporate procedures
Supplier Data - can demonstrate practical management of supplier data in accordance with corporate procedures
Operations Data Management - can demonstrate practical management of Operations / Duty Holder data in accordance with corporate procedures
Technical Documents - can demonstrate knowledge of different types of documents and drawings and is able to visually identify key documents
Review/Comment - can demonstrate knowledge of the comment and approval process for documents.
Document Numbering - can demonstrate understanding of corporate numbering system, how document numbers are applied and how client requirements are implemented
Information Lifecycle - can demonstrate knowledge of typical information compilation / lifecycle
Master Document Register - can demonstrate knowledge of MDR lifecycle
Distribution Matrix - can demonstrate knowledge of distribution matrix lifecycle
CMS Content Management System - can demonstrate correct use and maintenance of meta data attributes within the CMS
CMS Security - can demonstrate correct application of access rights to CMS for users
CMS Search - can demonstrate the use of search function within the system to locate information and to set up recurring searches
Client Information - can demonstrate management of client information in accordance with project / corporate procedures
User Training - knowledge and ability to carry out user training in the CMS
Transmittals / Workflow - can demonstrate understanding of transmittal / workflow lifecycle
Carry out Data Import/Export - can demonstrate how information is imported / exported from CMS and apply the correct protocols with regards to appropriate meta data
Transition - can demonstrate knowledge of key requirements for successful transition of information.
Data Handover/Closeout - can demonstrate an understanding of the requirements to enable successful data handover to Client and project closeout
Audits - Ability to carry out discipline audits
Reprographics - can demonstrate examples of work which includes hard copy compilation, electronic bookmarks and OCR scanning
Record Retention - Can demonstrate the archiving lifecycle and detail the critical success factors involved in accurate record retention.
Tenders - Ability to develop response to tender documentation
Minimum Qualification
Bachelors' Degree/HND in Science or Social Science related discipline.
Experience & Skills
Knowledge and experience in Document Control within an Oil & Gas
High proficiency in Microsoft Office applications
Knowledge and experience of database systems.
