Personal Assistant To Ceo

Organizational Summary
IPMC is one of Nigeria’s leading provider of environmental, project management and ESG consulting and advisory services. We work with organizations in all sectors of the Nigerian economy – oil & gas, telecommunications, manufacturing, financial institutions etc. We deliver solutions and services designed to meet our clients’ sustainability needs
 
Position Overview
We are seeking a personal assistant that will play a crucial role in supporting and managing the CEO’s daily activities, ensuring efficient communication, and handling various administrative tasks. 
 
Responsibilities:
Calendar Management: Coordinate and manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements efficiently.
Communication: Act as the primary point of contact and liaison between the CEO and internal/external stakeholders. Handle correspondence, emails, phone calls, and other forms of communication professionally and promptly.
Travel Coordination: Arrange all travel logistics, including flights, accommodations, transportation, and visa requirements, ensuring a smooth travel experience.
Meeting Support: Prepare meeting agendas, materials, and presentations. Attend meetings, take minutes, and follow up on action items as needed.
Information Management: Organize and maintain confidential and sensitive information, files, and documents. Handle document preparation, editing, and proofreading. 
Expense Management: Monitor and manage expense reports, reimbursements, and budget tracking for the executive.
 
Task Prioritization: Proactively identify and prioritize tasks and deadlines, ensuring that the executive is well-prepared for all commitments.
Confidentiality:   Handle   sensitive   information   with   the   utmost confidentiality and discretion.
Relationship   Management:   Build   and   maintain   strong   working relationships with key stakeholders, both internal and external.
  
Qualifications: 
A male with proven experience not less than 6 years, as a Personal Assistant or Executive Assistant to C-suite executives.
Bachelor's degree in a relevant field (optional, but may be preferred).
Strong organizational and time management skills with the ability to multitask effectively.
Excellent communication skills, both written and verbal, with a professional and diplomatic demeanor.
Proficiency in using office software and tools, including Microsoft Office Suite and scheduling software.
Attention to detail and a high level of accuracy in all tasks.
Ability  to   work  independently  and  handle   tasks  with   minimal supervision.
Flexibility to adapt to changing priorities and demanding schedules.
Discretion and confidentiality in handling sensitive information.