Job Brief
The Project Accountant must have experience working in the construction and cost accounting fields, and with lien waivers, contracts, accounts payable, accounts receivable and Owner billing. This position includes but is not limited to processing monthly requisitions to the Owner, maintaining timely and accurate cost information in Prolog and Timberline in compliance with corporate policies.
Essential Functions and Responsibilities:
Establish, organize, and maintain current project files per department filing system for all projects you are assigned.
Obtain a copy of the Owner’s contract for each project and familiarize the contractor with financial aspects of the contract.
Input appropriate budget information into Timberline and Prolog using the cost code structure and phases in accordance with the budget set-up sheet provided by Estimator or Project Manager.
Review and verify the commitments, subcontractor change orders and general conditions cost between Timberline and Prolog to ensure bridge software accuracy.
Verify the accuracy of the previously billed and paid figures on the Subcontractor’s Application for Payment.
Submit invoices to Project Manager on the project-specific date for approval.
Follow up with Project Manager to ensure information is returned in a timely manner.
Generate and issue VIRN notices to the subcontractor for changes made to their invoice.
Upon approval, scan invoices and enter into Timberline and generate Owner billing based on the cost incurred for the Project Manager’s review and approval.
Each Owner invoice is prepared in accordance with Owner contract requirements.
Enter necessary direct cost entries and misc worksheet entries in Timberline as incurred by the project.
Work with each Project Manager as needed to ensure timely Owner billings and payments.
Obtain Project Manager’s approval for subcontractor payments once the Owner payment is made.
Ensure timely payment to subcontractors and vendors after approval is received and all paperwork has been submitted.
Obtain renewal insurance certificates from subcontractors prior to each payment when expired.
Complete monthly project reconciliations between Owner Billing and Timberline and Prolog at time of Owner billing.
Generate to and collect from all subcontractors the final ROL once directed to do so by the Project Manager. Obtain approval from Project Manager once final ROL is received.
Follow all corporate policies and report any inconsistencies.
Perform departmental responsibilities such as bank reconciliations, processing of company invoices for project cost such as Home Depot, UPS, Verizon, etc.
Maintain any project-specific programs as required (i.e. Sub-guard, Insurance, Wrap-ups, Certified payrolls, etc.)
Provide any supplemental reports/documentation as may be required by Owner.
Verify all figures on the Project Status Report and complete Project Accounting section on a monthly basis.
Full working knowledge of budget, contingency, and profitability of projects
Additional responsibilities may be added by the department or project as necessary.
Able to adapt to a flexible, fast-paced and dynamic work environment consistent with HSC’s core values and mission statement
He constantly keeps in touch with the clients to understand his priorities and achieve maximum client satisfaction. He should ensure successful completion of the project on the given deadline. The functions should be carried within the given auditing budget. He formulates policies, procedures, and guidelines for the assigned audit project and evaluates the overall condition of the project.
Essential Skills and Requirements:
He should possess excellent knowledge of the principles and techniques of the auditing procedures and must have a deep understanding of fiscal planning, management, and budgeting.
He should be able to demonstrate exceptional time management and organizational skills to ensure timely completion of the project.
He should be an excellent team player with strong communication skills, Attention to Detail, Reporting Research Results, Thoroughness, and Presentation Skills, to be able to convey the audit relevant details in a clear, concise manner.
He should be proficient in computers and must be able to retrieve, maintain and update any audit related data whenever required.
He should have the ability to work under pressure and meet the deadlines by assuring completion of the project that is compliant with the auditing standards.
He should be able to maintain complete confidentiality related to the auditing aspects.
He should have the ability to lead and supervise the team to perform the tasks assigned to him.
He must be a team player and open to learning, act with integrity and inspire trust
Educational Qualifications and Experience:
A Bachelor's degree or equivalent as well as a professional certificate in accounting (eg. ACCA, ACMA, ICAN, etc.), Quantity Surveyor (NIQS), and a professional certificate in project management (PRINCE2 or PMP)
At least seven (12) years of relevant auditing experience in project monitoring and evaluation in oil and gas projects is definitely preferred.
Familiarity with oil and gas sector financial management systems in government and multilateral operations.
Comprehensive computer skills with practical knowledge of Microsoft Office (especially Word & Excel) and MS project.
Knowledge of procurement, project monitoring and evaluation, and contract management procedure in oil and gas projects would be considered a merit.
